How it works: Planning Process at Voléo

Five steps to an unforgettable experience

First Step: Get In Touch

The world is your oyster! Let us know where in the world you would like to go and your desired dates (rough or exact). If you’re still throwing darts at a map, that’s fine with us. We’re happy to offer insight in order to narrow down the options based on your preferences. Just fill out our consultation form here.

Second Step: Setting the Stage

After some brainstorming, we will arrange a call to share our initial thoughts. You can ask us about the process and we’ll ask you what makes up your perfect trip. Based on your feedback and travel preferences we get back to the drawing board and provide you with a free outline of your trip. If you like this early proposal, we will ask for a $500 non-refundable deposit in order to confirm your commitment and to honor the expertise and legwork that goes into travel planning. This amount will be applied to the total cost of your trip.

Third Step: Trip Building Blocks

With the selection of a destination and dates, we’re ready to discuss the heart and soul of your trip. We will review hotel options based on your preferences along with transfer options and the general trip flow. We will also boil down the myriad options of things to see and do during your trip. At this point we will have a first-draft itinerary for you outlining the fundamentals along with estimated pricing.

Fourth Step: Personal Touches

With the big pieces in place, we can start to put your personal stamp on the planning process. We will work through the details of each day until they’re just right. At the end of this stage, all arrangements will be reserved and we will collect a trip deposit of 50% of the total trip price.

Fifth Step: Travel Prep

As the departure date nears, we will continue to keep our eyes and ears open for any special additions to your itinerary. We will reconfirm all arrangements and send a final detailed itinerary. Full payment based on any final adjustments will be due 60 days prior to departure.

Thinking about a last-minute trip? No problem, just give us a call and we’ll see what we can do.